Hotze Health and Wellness Center
  • 05-Jan-2018 to 06-Mar-2018 (CST)
  • Katy, TX, USA
  • Full Time

The Event Planner will possess a great personality, strong project management skills and a go-getter attitude with a willingness to do aggressive outreach and promotions planning to ensure we meet our attendance numbers.

 

Duties and Responsibilities

  • Conducts start to finish planning of Hotze Health & Wellness Center events. Planning includes budgeting, detailed check-lists, logistics, dcor, entertainment, linen, floral, transportation, staging, lighting, vendor billing, upscale food and beverage, audio visual, onsite execution, post event reports and follow up.
  • Ensures that attendance and lead goals are met consistently through heavy outreach and effective promotions planning
  • Builds and maintain positive win-win relationships with internal and external guest/vendors as well as with all team members.
  • Completes proposals, site visits, planning sessions and contracts as required
  • Coordinates numerous events simultaneously and attains information from team members and guests to communicate to operational departments in a timely manner
  • Adapts easily to fast paced, ever-changing situations, member expectations and short-term event announcements
  • Makes informed and experienced decisions that exceed guest expectations while always considering the best interest of the team
  • Provides onsite support for set-up/teardown, event flow
  • Provides additional onsite support as needed for events
  • Manages time between long-term and short-term planning requirements
  • Coordinate any printing and publication needs in advance with the appropriate vendor
  • Preserve the Hotze Health & Wellness Center experience without hindering the event experience for hosting guests
  • Flexibility with work schedule including occasional evenings, weekends and holiday season (generally no more than once per month)
  • Must possess honesty, integrity, strong sense of ethics and act as a team player
  • Other duties as assigned by Marketing Account Manager

 

Qualifications

  • Knowledge of logistics involved in planning and execution of upscale meetings and events
  • High attention to detail and willingness to roll up sleeves and pitch in
  • Strong interpersonal skills
  • Strong negotiation, analytical and problem-solving skills
  • Proven presentation skills and aesthetic judgement
  • Demonstrated ability to communicate effectively, including proficiency in clear, concise and compelling written and verbal communication skills, as well as listening and proof reading
  • Spearhead new projects or assigned responsibilities on time and within budget (when applicable) with minimal supervision
  • Excellent administrative, telephone, organizational and interpersonal skills
  • Ability to work with a diverse group of people and interface with all levels of management
  • As a team member, always present yourself in a professional manner including attire, attitude and judgement as well as your ability to keep information confidential
  • Awareness of hospitality industry and sound business practices

 

Education and Experience

  • Bachelor's degree (B.A. or B.S.) from four-year college or university with an emphasis in Communications, Marketing and/ or Event Management preferred
  • Three to five years' experience in a hospitality/ event environment responsible for planning and executing sophisticated meetings and events
  • Political campaign experience a plus

 

Personal Characteristics

  • Outgoing and friendly, able to engage with many different types of people
  • High attention to detail and willingness to roll up sleeves and pitch in
  • Resourceful, efficient with sense of urgency, quick learner and dependable
  • Advocate for superior member/customer service
  • Ability to multi-task and balance/prioritize work and personal life
  • Ability to work with a diverse group of people and interface with all levels of management
  • Able to effectively manage time between long-term and short-term planning requirements
  • Must possess honesty, integrity, strong sense of ethics and act as a team player

 

Job Type: Full-time

 

Required education:

  • Bachelor's

Required experience:

  • Event Management: 4 years
Hotze Health and Wellness Center
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